Finance and Economic Opportunities:
With regard to personal protective equipment (PPE) procurement by the Province:
- What is the total amount that has been spent by the provincial government on the procurement of PPE;
- whether he can provide (a) the details of all companies and service providers that have been used by the provincial government to supply PPE, (b) their BBBEE status and (c) the criteria used to select them;
- whether all tenders to supply PPE have been advertised; if not, why not; if so, what are the relevant details;
- how can SMMEs and large businesses access the procurement process with regard to PPE;
- what is the total expenditure and unit cost for all PPE procurement for the Western Cape Education Department;
- regarding the company or companies that will be supplying PPE to schools, what (a) are the number, (b) are their details, (c) is their BBBEE status and (d) criteria were used to select them?
- whether he can give a breakdown of the quantity of PPE that has been procured for each school; if so, what are the relevant details?
With regard to personal protective equipment (PPE) procurement by the Province:
- R55 883 235.38 for March 2020 to May 2020 (as extracted from the system on 8 June 2020). This excludes the Department of Health.
Please note that for the Department of Health the order value of R367 890 834 for March 2020 to May 2020 (as reported by the Department on 9 June 2020) reflects a commitment value and not expenditure. Expenditure information could not be extracted from the information provided by the Department of Health at this time. We suggest that the member request this information directly from the Department of Health.
- (a) and (b):
Below is an extract of suppliers who were paid for the period March 2020 to May 2020.
Supplier Name | BBBEE STATUS |
Triple Three Band Solutions (Pty) Ltd | Level 1 |
Bagazio Promotions | Level 1 |
Grobir Medical Suppliers (Pty) Ltd | Level 2 |
Fabulous Distributors (Pty) Ltd | Level 1 |
Daffodil Trading 39cc | Level 1 |
Temperature Monitor Solutions Africa | Level 4 |
Masiqhame Trading 1057cc | Level 1 |
Stelmed | Level 1 |
Triple 3 Services | Level 2 |
Steady Grow Trading 44cc | Level 1 |
Bioearth Laboratories | Non-compliant Contributor |
Medi-Industrial Trading (Pty) Ltd | Level 4 |
Medisa Trading | Non-compliant Contributor |
Sparks and Ellis | Level 1 |
Grinnell Security Services (Pty) Ltd | Level 2 |
Cymod (Pty) Ltd | Level 2 |
FG Uniforms | Level 5 |
Assur Developers | Level 1 |
Bfect | Level 1 |
Brand Universe | Level 1 |
Enigma Designs | Non-Compliant Contributor |
New Age Mediden | Level 1 |
Tusk Construction Support | Level 4 |
*Bagazio Promotions CSD information only
** Please note that "Non-compliant Contributor" is the term used in the Preferential Procurement Policy Framework Act and B-BEE regulations. It means that they do not have currently valid B-BBEE certificate / affidavit registered on the CSD and are thus non-compliant to BEE requirements only and will thus not receive preference points. It does not imply they are unable to tender, or that they are not compliant with other SCM requirements.
(c) Each procurement process is evaluated in respect of compliance to specification and the evaluation criteria identified upfront by the procuring department, which may include price and preference, local content requirements and any other special conditions.
- No. In a disaster or emergency situation, provincial organs of state may utilise existing emergency procurement policy, read with National Treasury Regulation 16A6.4 and paragraph 5.5.5 of Chapter 16A of the Provincial Treasury Instructions, 2019, to procure essential goods or services required for the provision of disaster-related support in emergency circumstances. To this end, departments have been utilizing the eProcurement System (ePS) for sourcing quotations, a manual quotation system, limited bids, and the extension or expansion of existing contracts, National Treasury RT transversal contracts or departmental existing contracts depending on which offers the most viable option for an accelerated response to their requirements. PPE items have mostly been procured via the eProcurement System in this regard.
- All businesses must be registered on the National Treasury’s Central Supplier Database and the Western Cape Supplier Evidence Bank under the relevant commodity for Personal Protective Equipment in order to access opportunities via the eProcurement System or to be approached via an informal quotation process in accordance with the emergency procurement policy. Limited bids are limited to either one or more suppliers based on a business case that motivates why the selected supplier is the only viable supplier to be contracted.
- Total expenditure for the Western Cape Education Department is R48 208 103.22 for March 2020 to May 2020 (as extracted from the system on 8 June 2020). The unit costs for various items sourced by department are provided below:
- (a), (b), (c) and (d) According to the Western Cape Education Department (WCED), it made use of an existing contract (as per the NT circular). The WCED entered into a three (3) year contract with the supplier (Masiqhame Trading 1057 CC) and they are currently in the last year of their contract. At the time of award (as thus of the purposes of the tender and associated expenditures) the supplier was a level 1 BBBEE contributor. The Central Supplier Database (CSD) currently reflects this supplier’s BBE status as having subsequently lapsed. The Department followed a competitive bidding process and the criteria used were as per the advertised bidding conditions and requirements (B/WCED 2382).
The Department procured 7 113 digital infrared thermometers from Tusk Support Services via an emergency procurement process. Thirteen potential suppliers were identified via the Provincial Treasury and National Treasury PPE databases and were approached to respond to various questions in terms of the availability of stock, lead times for delivery, etc. At the closing time, seven responses were received of which five were requested to provide a formal quotation including an all-inclusive unit cost and confirmation of units readily available for distribution. After consideration of the responses received, Tusk Support Services responded positively to the Department’s need in terms of units available, confirmation of cost as well as a further discount due to the quantities required. The supplier is registered on the National Treasury’s Central Supplier Database and Western Cape Supplier Database, is tax compliant and has a level 4 BBBEE status as indicated in question 2 above.
- This information is not reflected on the system and requires manual intervention and reporting by the Department of Education and hence cannot be provided at this stage. We suggest that the member request this information directly from the Department of Health.
