Premier
How many vacant posts were there in the organogram of her department during the 2014/15 financial year, for each post, (a) what is the level, (b) how long have they been vacant and (c) what are the reasons for not filling it;
(2) whether there are consequences in relation to the vacancies for the head of the units and the overall head of the Department; if not, why not; if so, what are the relevant details;
(3) (a) what performance risks did this pose to the (i) units and (ii) department, (b) how much did the non-filling of vacancies contribute to under expenditure and (c) what percentage of the under expenditure relate to infrastructure that had to do with vacancies?
- At the end of the 2014/15 financial year a total of 61 funded posts were vacant. This represents 5.5% of the department’s funded structure.
The attached table contains responses to sections a), b) and c) of the Honourable Member’s enquiry.
- The implications of the Executive Committee’s decision not to proceed with recruitment processes of a number of posts, was necessitated due to budget cuts and unavoidable austerity measures. Other than the increased pressures on all our employees, there are no consequences for heads of units, as the decision taken was a collective one, based on the financial measures imposed.
- (a) Unless various measures are taken to compensate for vacancies, they do impact negatively on a unit’s and department’s performance. One of the major risks is failure to comply with national and provincial legislation, regulations and prescripts and the achievement of Annual Performance Plan targets and Provincial Strategic Plan outcomes.
Units have developed a variety of responses to minimise the impact, including: filling of posts on contract; temporary appointments additional to the establishment; requesting existing staff to perform additional duties; adjusting service offerings to client departments; deferring responses to ad hoc requests; use of overtime; deferring the rollout of certain projects; and outsourcing specific areas of work until posts can be filled.
- The underspending on Compensation of Employees is 5.3% and is as a result of the gap between the vacating of a post and it being filled, or frozen to accommodate budget cuts. The Department of Public Service and Administration (DPSA) accepts 10% as maximum vacancy rate and the Department of the Premier’s vacancy rate was 5.5% at the end of the last financial year.
- Nil
|
Component Description |
Post Job Title Description |
1 (a) Post level |
1 (b) Length of Vacancy |
1 (c) Reasons for non-filling |
|
OFFICE OF THE PREMIER |
PRIVATE SECRETARY |
12 |
4 Years, 11 Months, 30 Days |
In terms of Ministerial Handbook, this post is kept vacant while a permanent employee is seconded to the office of the Premier |
|
OFFICE OF THE HEAD: CORPORATE SERVICES CENTRE |
DEPUTY DIRECTOR |
11 |
4 Years, 11 Months, 30 Days |
As a result of budget cuts and the need for the department to reduce it's Cost of Employees, a decision was taken by the Department of the Premier Executive Committee in September 2014, to place all recruitment processes on hold. Following this, an assessment was made of the critical posts required to ensure minimal disruption of services. Accordingly a so called list of critical posts was approved, and line managers were mandated to commence with recruitment processes for those posts only. In addition, a Recruitment Protocol was developed and circulated to manage COE as a continuous concern, in respect of normal attrition and turnover - in this regard all new vacancies has to be submitted to Branch Heads for consideration and assessment before posts may be filled. The critical vacancies are identified with an asterisk * on this table |
|
DEPARTMENTAL STRATEGY |
PERSONAL ASSISTANT * |
7 |
1 Year, 5 Days |
|
|
ASSURANCE SERVICES |
ASSISTANT DIRECTOR |
9 |
0 Year, 11 Months, 30 Days |
|
|
REGISTRY (WALE & DORP STREET) |
DRIVER/MESSENGER |
3 |
0 Year, 11 Months, 30 Days |
|
|
ICT AQUISITIONS (SCM) |
ASSISTANT DIRECTOR |
9 |
5 Months, 30 Days |
|
|
TRANSPORT |
ADMINISTRATION CLERK |
5 |
4 Months, 30 Days |
|
|
DEPARTMENTAL STRATEGY DEVELOPMENT |
ASSISTANT DIRECTOR * |
9 |
3 Months |
|
|
DIRECTOR-GENERAL SUPPORT |
REGISTRY CLERK |
5 |
3 Months |
|
|
ICT AQUISITIONS (SCM) |
DEPUTY DIRECTOR * |
11 |
2 Months, 1 Day |
|
|
GENERAL ACQUISITIONS (SCM) |
DEPUTY DIRECTOR * |
11 |
2 Months, 1 Day |
|
|
PRIORITY PROGRAMMES COORDINATION |
DIRECTOR * |
13 |
2 Years, 5 Months, 30 Days |
|
|
PROVINCIAL WIDE MONITORING AND EVALUATION |
DIRECTOR * |
13 |
6 Months, 30 Days |
|
|
POLICY AND PLANNING |
PERSONAL ASSISTANT * |
7 |
2 Years, 2 Months, 1 Day |
|
|
ESTABLISHMENT CONTROL |
DEPUTY DIRECTOR * |
11 |
1 Year, 5 Months, 30 Days |
|
|
LEAVE ADMINISTRATION |
DEPUTY DIRECTOR * |
11 |
1 Year, 5 Months, 30 Days |
|
|
COLLECTIVE BARGAINING |
ASSISTANT DIRECTOR |
9 |
1 Year, 5 Months, 30 Days |
|
|
GENERAL SUPPORT |
ASSISTANT DIRECTOR |
9 |
1 Year, 5 Months, 30 Days |
|
|
SERVICE CONDITIONS |
DEPUTY DIRECTOR * |
11 |
0 Year, 11 Months, 30 Days |
|
|
ORGANISATION DEVELOPMENT |
CHIEF DIRECTOR * |
14 |
6 Months, 30 Days |
|
|
GENERAL SUPPORT |
FOOD SERVICE AID |
2 |
6 Months, 1 Day |
|
|
PEOPLE PLANNING |
ASSISTANT DIRECTOR |
9 |
5 Months, 30 Days |
|
|
ESTABLISHMENT CONTROL |
HR CLERK |
5 |
4 Months, 30 Days |
|
|
GENERAL SUPPORT |
ADMINISTRATION CLERK |
5 |
3 Months, 30 Days |
|
|
ORGANISATIONAL BEHAVIOUR |
ASD: EWP * |
9 |
3 Months |
|
|
SERVICE CONDITIONS |
HR CLERK |
5 |
3 Months |
|
|
PROCESS DESIGN AND IMPROVEMENT |
OD PRACTITIONER * |
8 |
2 Months, 30 Days |
|
|
PROCESS DESIGN AND IMPROVEMENT |
CHIEF OD PRACTITIONER * |
9 |
2 Months, 30 Days |
|
|
CURRICULUM DEVELOPMENT AND QUALITY ASSURANCE |
ETD PRACTITIONER * |
9 |
2 Months, 30 Days |
|
|
FACILITIES |
HOUSEKEEPER * |
2 |
2 Months, 25 Days |
|
|
APPOINTMENTS AND COMPENSATION |
HR CLERK |
5 |
1 Month, 30 Days |
|
|
LEAVE ADMINISTRATION |
HR CLERK |
5 |
1 Month, 22 Days |
|
|
RESEARCH AND CAPACITY BUILDING |
LABOUR REL.OFFICER |
8 |
1 Month, 15 Days |
|
|
PROCESS DESIGN AND IMPROVEMENT |
CHIEF OD PRACTITIONER * |
9 |
1 Month, 8 Days |
|
|
PEOPLE PLANNING |
HR PRACTITIONER |
8 |
1 Month, 3 Days |
|
|
PROCESS DESIGN AND IMPROVEMENT |
DEPUTY DIRECTOR |
11 |
30 Days |
|
|
E-GOVERNMENT FOR CITIZENS |
ICT TEAM LEADER * |
11 |
4 Years, 11 Months, 30 Days |
|
|
ECONOMIC/GOVERNANCE & ADMINISTRATION |
NETWORK TECHNOLOGIST |
9 |
3 Years, 2 Months, 30 Days |
|
|
E-GOVERNMENT FOR CITIZENS |
E-GOV TEAM LEADER * |
11 |
1 Year, 8 Months, 21 Days |
|
|
CORPORATE GIS SERVICES |
GISC TECHNO PROD A |
9 |
1 Year, 5 Months, 30 Days |
|
|
HEALTH/SOCIAL DEVELOPMENT AND REGIONAL SERVICES |
APPLICATION DEV MAN |
11 |
1 Year, 4 Months, 24 Days |
|
|
ICT POLICY AND STRATEGY |
MARKET RESEARCHER |
11 |
3 Months |
|
|
E-GOVERNMENT FOR CITIZENS |
ADMIN.SUPPORT OFFICER |
7 |
3 Months |
|
|
E-GOVERNMENT FOR CITIZENS |
E-GOV TEAM LEADER |
11 |
3 Months |
|
|
ICT PLANNING AND DEVELOPMENT |
BUSINESS ANALYST |
11 |
2 Months |
|
|
EDUCATION/CULTURAL AFFAIRS AND SPORT |
NETWORK TECHNOLOGIST |
9 |
2 Months |
|
|
EDUCATION/CULTURAL AFFAIRS AND SPORT |
NETWORK TECHNOLOGIST |
9 |
1 Month, 3 Days |
|
|
ADMINISTRATIVE SUPPORT: E-INNOVATION |
ADMINISTRATION CLERK |
5 |
18 Days |
|
|
LITIGATION |
LP8 LAW ADVISOR GR2 * |
12 |
1 Year, 5 Months, 13 Days |
|
|
CORPORATE LEGAL ADVISORY SERVICES (SOCIAL) |
LP8 LAW ADVISOR GR2 * |
12 |
1 Year, 3 Months, 30 Days |
|
|
RELATIONSHIP MANAGEMENT |
ADMINISTRATION CLERK |
5 |
1 Year, 2 Months |
|
|
CREATIVE DESIGN |
COMMS OFF |
8 |
0 Year, 11 Months, 30 Days |
|
|
ENTERPRISE RISK MANAGEMENT |
DIRECTOR * |
13 |
10 Months, 30 Days |
|
|
FORENSIC INVESTIGATIONS CLUSTER B |
DIRECTOR * |
13 |
10 Months, 16 Days |
|
|
RELATIONSHIP MANAGEMENT |
ADMINISTRATION CLERK |
5 |
8 Months, 30 Days |
|
|
CORPORATE LEGAL ADVISORY SERVICES (GOV.& ECON) |
LP8 LAW ADVISOR GR2 * |
12 |
5 Months, 30 Days |
|
|
LITIGATION |
LP8 LAW ADVISOR GR2 |
12 |
2 Months, 16 Days |
|
|
ENTERPRISE RISK MANAGEMENT |
CHIEF RISK ADVISOR |
11 |
2 Months |
|
|
CREATIVE DESIGN |
COMMUNICATIONS OFFICER |
8 |
2 Months |
|
|
INTERNAL AUDIT |
DD: INTERNAL AUDIT * |
11 |
30 Days |
|
|
CORPORATE LEGAL ADVISORY SERVICES (GOV.& ECON) |
LP8 LAW ADVISOR GR2 |
12 |
30 Days |
