Privacy Notice
This notice explains how we collect and process your personal information in accordance with the requirements of the Protection of Personal Information Act (“POPIA”).
At the Western Cape Provincial Parliament (“WCPP”) we are committed to protecting your privacy and to ensuring that your personal information is collected and used properly, lawfully and transparently.
About the WCPP
The WCPP is the provincial legislature of the Western Cape.
The provincial legislatures of South Africa are established in Chapter 6 of the Constitution of the Republic of South Africa, 1996.
The WCPP is responsible to make certain laws for the Western Cape, and to have oversight of the provincial government.
The WCPP must facilitate public involvement in its legislative and oversight processes.
The purpose for which the information is being collected
We collect and process your personal information mainly to contact you for purposes of public involvement, and to provide support and services to our members and staff.
We mainly collect personal information such as contact details, residential details, and identifying information such as identification numbers.
We collect information directly from you when you provide us with your personal information.
Is the supply of information voluntary or mandatory?
In general, supplying information to the WCPP is voluntary, but it may be mandatory in terms of legislation and regulations. For example, regarding staff, the Basic Conditions of Employment Act obliges employers to keep a record of certain information.
How we use your information
We will use your personal information only for the purposes for which it was collected. In addition, where necessary, your information may be retained for legal or research purposes.
The WCPP processes personal information for the following purposes:
- For the making of laws and oversight of the provincial government, especially as necessary to facilitate the involvement of the public in these processes;
- In respect of members of the WCPP, to provide support to members, so as to enable members to perform their functions, including for purposes such as human resources management, and the payment of remuneration and other benefits, or enabling allowances;
- In respect of staff of the WCPP, to provide support to staff, so as to enable staff to perform their functions, including for purposes such as human resources management, and the payment of remuneration and other benefits; and
- For any other purposes required by law.
Recipients or category of recipients of the information
In respect of personal information processed by the WCPP, the WCPP, generally, only supplies personal information to third parties for purposes of human resources management, including for purposes such as the management of pension funds and medical aids, and to facilitate public involvement in the processes of the WCPP, including, for example, to arrange public engagements with and between other organs of state or non-governmental organisations.
The WCPP, generally, only supplies personal information across national borders for the purposes of arranging the involvement of members and staff in international events, so as to enable members and staff to fulfil their functions.
In respect of service providers with whom the WCPP may share your personal information, the WCPP has agreements in place to ensure that they comply with the privacy requirements required by the POPIA.
Information security
We are legally obliged to provide adequate protection for the personal information we hold and to prevent unauthorized access and use of personal information. We will, on an on-going basis, review our security controls and related processes to ensure that your personal information remains secure.
In respect of personal information processed by the WCPP, the relevant security measures in place, to ensure the confidentiality, integrity and availability of personal information, are at least at the standard provided for by the General Data Protection Regulations of the European Union.
Our security policies and procedures cover:
- Information security;
- Firewalls;
- Antivirus management;
- Backup and recovery;
- Password security;
- Physical security;
- Data classification;
- Records management;
- Media management; and
- Social media management.
When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that the personal information that we remain responsible for is kept secure.
Your rights as a data subject:
- Right to be notified
You have the right to have your personal information processed in accordance with the conditions for lawful processing, including the right to be notified that personal information about you is being collected, or that your personal information has been accessed or acquired by an unauthorised person.
- Right to access to information
You have the right to establish whether we hold your personal information, and to request access to the personal information we hold about you.
To do this, contact us with the form provided on our website, or call us at 021 487 1600, or write to the Deputy Information Officer at Western Cape Provincial Parliament, 7 Wale Street, Cape Town, and specify what information you require.
We will require a copy of your identity document to verify your identity.
- Right to the correction of your information
You have the right to ask us to update, correct or delete your personal information.
To do this, simply contact us with the form provided on our website, or call us at 021 487 1600, or write to the Deputy Information Officer at Western Cape Provincial Parliament, 7 Wale Street, Cape Town, and specify what information must be updated or corrected or deleted.
We will require a copy of your identity document to verify your identity.
- Right to object on reasonable grounds
You have a right to object, on reasonable grounds to the processing of your personal information. To do this, contact us with the form provided on our website, or call us at 021 487 1600, or write to the Deputy Information Officer at the Western Cape Provincial Parliament, 7 Wale Street, Cape Town, and specify what information you want to object to.
- Right to complain
You have a right to submit a complaint to the Information Regulator regarding alleged interference with the protection of your personal information. To do this, call the Information Regulator at 010 023 5207 or email inforeg@justice.gov.za.
You also have a right to institute civil proceedings regarding alleged interference with the protection of your personal information.
What is personal information?
Personal information is:–
- information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language and birth of a person;
- information relating to the education or the medical, financial, criminal or employment history of a person;
- any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to a person;
- the biometric information of a person;
- the personal opinions, views or preferences of a person;
- correspondence sent by a person that is implicitly or explicitly of a private or confidential nature;
- the views or opinions of another individual about a person; and
- the name of a person if it appears with other personal information relating to that person, or if the disclosure of the name itself would reveal information about that person.
Consequences of the failure to provide the information
Since we collect and process your personal information mainly to contact you for public involvement, failure to provide information may result in your inability to meaningfully be involved in the public participation process.
For members and staff, failure to provide information may result in our inability to provide support and services.
How to contact us
You can contact us with the form provided on our website, or call us at 021 487 1600, or write to us at Western Cape Provincial Parliament, 7 Wale Street, Cape Town.
